Ashcroft & Weiss LLP is the controller of personal data processed in the course of providing legal services and operating its business. Our registered office is 14 Lincoln’s Inn Fields, London WC2A 3JA.
We collect personal data necessary to provide legal advice, conduct conflict and anti-money laundering checks, manage client relationships, comply with our regulatory obligations and operate the firm. This typically includes name, contact details, professional and corporate details, identification documents, billing information and the substantive content of instructions you give us.
We process personal data for the performance of our retainer with our clients, to comply with legal obligations (including the Money Laundering Regulations 2017 and equivalent foreign laws), for our legitimate interests in operating the firm, and, where required, with consent.
We disclose personal data only where necessary — including to courts, tribunals and regulators, to other parties to a matter, to professional advisers acting for our clients, to our insurers and bankers, to specialised counsel where we appoint them, and to suppliers of professional services to the firm operating under written confidentiality undertakings.
Where personal data is transferred to one of our offices or to a counterparty outside the United Kingdom or European Economic Area, we rely on appropriate transfer mechanisms recognised under the UK GDPR and EU GDPR, including the International Data Transfer Agreement, the EU Standard Contractual Clauses and any applicable adequacy decision.
We retain client matter files in accordance with our professional obligations and the limitation periods applicable to the relevant jurisdiction. We retain conflict-check and anti-money laundering records for the periods required by law. Recruitment material is retained for no longer than is necessary in connection with the relevant application or, with consent, future opportunities.
Subject to certain exceptions, you have the right to access, to rectification, to erasure, to restriction of processing, to portability, to object, and (where processing is based on consent) to withdraw consent. You may also lodge a complaint with the Information Commissioner’s Office (ico.org.uk) or your local supervisory authority. The exercise of certain rights is qualified by our duty of confidence to other clients and by legal professional privilege.
The General Counsel
Ashcroft & Weiss LLP
14 Lincoln’s Inn Fields, London WC2A 3JA
dataprotection@ashcroftweiss.com